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We're repeating it because it can't be ignored: the covid-19 pandemic and the rise of teleworking have positioned the electronic signature as a valuable tool in the business world. And there are good reasons why so many companies are adopting it! Time savings, better document management, smoother exchanges... In other words: simplicity. And if you think simplicity and security aren't compatible, Lex Enterprise proves you wrong. Our electronic signature tool adapts to the specific needs of all your company's businesses, enabling you to take full advantage of the benefits of electronic signatures.
The electronic signature: definition
What exactly are we talking about? An electronic signature can be affixed using a tool that enables online document signing tool. It is an alternative to the handwritten signature, which, when accompanied by a digital certificatecan be used to :
- Authenticate the identity of signatories ;
- Guarantee the integrity of digital documents.
Today, the electronic signature is widely used in companies to sign sign a wide range of documents employment contracts, commercial agreements, invoices, purchase orders, sales contracts, partnership agreements, etc.
However, you must take care to choose the right level of electronic signature security as defined by the European eIDAS regulation (simple, advanced, advanced based on a qualified electronic signature certificate, qualified) depending on the risk level of your legal act.
Good to know Only qualified qualified electronic signature guarantees a legal value equivalent to a handwritten signature.
Once these concepts have been mastered, one question remains: what are the advantages of electronic signatures for businesses? Whether they relate to the signature itself or to the tool, there are 5 that really make the difference.
The 5 advantages of digital signatures
Security and fraud prevention
The electronic signature is also important for guaranteeing your company's legal security, offering you :
- A recognized legal valueA qualified electronic signature is equivalent to a handwritten signature.
- Depending on the level of security used, the guarantee of theidentity of signatories and that signed documents have not been have not been alteredThis helps prevent fraud and forgery.
If the signature used is qualified, it guarantees the identity of the signatory and the non-repudiation of the signature. non-repudiation of the signature. In other words, the signatory cannot deny having signed. For example, if an elected official signs a document relating to a public contract to his secretary using his key. The signature will be considered to be that of the elected official, since by signing the signature tool's GCU he has undertaken not to divulge his secret code.
Increase in the number of documents signed
The legal documents are signed by your customers, service providers or partners for several reasons:
- With the electronic signature, the tedious, time-consuming cycle you're familiar with print, sign, scan, attach, send... The electronic signature simplifies life for both the person having the document signed and the person signing it.
- If your electronic signature tool is fully integrated into your information system, you can say goodbye to manual processing of signed document information. The archiving and entry of collected information (e.g. date of signature, contract end date, tacit renewal date, delivery date, etc.) is done automatically.
- The number of documents signed without error and faster thanks to automation of the signing process. Why is this? Simply because it's much simpler and quicker for the signatory to sign. All they have to do is place their signature where indicated.
- You avoid practical problems related to postal delays (particularly in the event of strikes), paper jams, network saturation... delaying or even preventing the signing of your documents.
Good to know: Reducing document processing time depends on the level of integration of the electronic signature tool. If you want to save time for the sender as well, you need a tool that enables global automation of your signature processes via APIs.
Accessibility and centralization of signed documents
Thanks to an electronic signature tool, all documents documents signed with it are :
- Centralized All your signed documents (invoices, purchase orders, contracts, etc.) are stored on a single platform.
- Accessible remotely Unlike a signed paper document, you can access it from anywhere, whether you're working from home or in the office, via a computer or smartphone.
Improved user experience for the signatory
- The signatory benefits from an intuitive intuitive, clearly-marked signature path. An e-mail containing a link takes them directly to the document to be signed. The signature area is clearly indicated.
- This structured procedure enhances the company's imagereflecting efficiency and modernity to its customers.
Reducing environmental impact
Electronic signatures offer a ecological alternative alternative to handwritten signatures as it :
- Weighs weighs less than a scanned and signed document. Eliminating time-consuming and costly operations (such as sending e-mails with heavy attachments to be printed, signed, scanned or even mailed) will benefit both your company and the planet.
- Less polluting materials paper, printer, printer toner, the enormous weight of documents and photos taken on smartphones, delivery via La Poste, etc.
- Reduces carbon footprint This can contribute to the development of your CSR policy.
The Lex Enterprise solution: a versatile, adaptable signature tool
Lex Enterprise verifies all the advantages we've just reviewed... But sets itself apart by offering you additional additional benefits :
- Easy to learn The Lex Enterprise solution is designed to be quick and easy to learn, helping you to increase your productivity.
- A powerful API Our free API boosts productivity tenfold by automating processes such as setting signature zone parameters.
- Customization We offer complete customization of our signature tool. Your customers, partners or suppliers will feel as if they are signing on your company's platform, reinforcing their trust as there is no break in the process.
- Integration with your information systems Lex Enterprise integrates easily into your existing information system, adapting to the specific uses of your company and its various businesses.
- Streamlined processes You can create signature paths, accelerate the editing of your initials thanks to predefined templates, track their progress thanks to a dashboard, set up automatic reminders, as well as validate, sign and download your documents directly from Lex Enterprise.
- Manage all security levels in just a few clicks Lex Enterprise covers the three signature levels stipulated by the eIDAS regulation (simple, advanced and qualified). Each signature level offers a different degree of legal security, depending on the regulatory constraints and financial stakes associated with your documents. When security stakes are high, the qualified signature is the obvious choice, but has traditionally proved complex to implement. Lex Persona has succeeded in overcoming this complexity by launching a solution for qualified remote electronic signature solution offering the highest level of legal security, with the same ease of use as simple or advanced electronic signatures. In other words: no need to choose between legal security and ease of use.
- Customized pricing Our pricing is based on the volume of electronically signed documents. Accessible to all company departments, the electronic signature becomes a tool for all your employees, with an unlimited number of users. So you only pay for what you actually need in signature credits.
Lex Enterprise stands out for its ease of use, customization and complete integration with existing information systems. Our tool adapts to all your businesses (HR, sales, marketing, etc.) and uses, enabling you to take full advantage of the benefits of electronic signatures.
